This is a fantastic way to do something good for your business, your neighborhood, and yourself as well, which is why planning the most extravagant and fantastic event is such a big deal.
However, saying that is easy. Turning this idea into reality takes a lot of time, energy, and patience. So, if you’re thinking about doing that too, here are a few tips you may need if you wish to make your event perfect and successful.
Your Date is Key
This is the first thing you need to focus on if you wish to host an event that will change the way people in your community perceive your business. Picking the correct date and the right time won’t be easy, mainly because you need to make a choice that will mean something to your clients and everyone around you.
Choosing a national or public holiday, as well as everyone’s day off, won’t be a good idea – that’s why Sundays don’t work, for instance – because people have other things to do and they wish to spend time with their families, which is why they won’t be able to attend your event. But, if you choose any other date, the chances are they’re going to show up and turn your event into a total success.
However, choosing any random date won’t work either because that won’t mean anything to your target audience, your colleagues, and everyone else involved in your business. So, pick a date that’s connected to when you launched your company or when it’s your birthday and turn your event into a party everyone will remember for the rest of their lives!
The Event Place is Essential
Once you’ve figured out when you’d like to host your event, it’s time to find out where you’re going to do that too. Choosing a venue is crucial when planning any event, from your birthday and your wedding to your corporate events and celebrations, making your party different from everyone else’s.
Still, finding a venue that’s going to work for you in every single aspect – the location, the size, the accommodation, the menu, etc. – won’t be easy, so don’t be afraid to think about your priorities and figure out what’s more important than everything else.
The first thing you have to do is make sure your venue is professional and presentable – you don’t want to plan an event at a place you don’t like and where you wouldn’t like to take your guests to. Only if it looks nice and gives off a professional vibe should you consider a potential venue, especially if you want to look good in front of your guests and colleagues.
Use your real estate team to do the tasks that best suit their skills.
After that, make sure the venue is spacious enough so you can accommodate all your guests without making them feel cramped and uncomfortable. Give everyone enough seating and maneuvering space, and you’ll help them feel good and have a great time.
In the end, try not to pick a place that’s in the middle of nowhere – if your guests need hours to reach the party, the chances are they won’t come. If you can’t find a place that’s close by, just organize the event at your office, and that’s it!
Plan Your Food and Drinks
Picking a venue usually means taking care of food and drinks as well because most places offer you a wide selection of things they can serve your guests. Some even give you a menu to check out before you book them because that might persuade you to pick them over everyone else.
However, this isn’t always the case, and some venues want nothing to do with what you’re going to serve your guests and what will happen when it comes to food and drinks. This is why you have to take care of these things on your own, making sure everyone’s happy with the selection and its presentation.
If you’re doing everything yourself, you have to try to make your menu as tasty as you can and as versatile as possible. Some of your guests may be vegans, some may be vegetarians, and others may not drink alcohol, so everyone needs to have enough options when it comes to food and drinks.
So, from fish and lean meat to wine and those delicious, smart drinks that will keep everyone energized and happy – you have to have everything your guests may want if you want to be a great host.
Create a Guest list
Once you put everything together, it’s time to let people know that your event is coming up, and you need to start inviting them to come along. Working on your guests might take a while, which is why you have to start doing that straight away, especially if you want to make sure you’ve invited everyone who needs to be there and that you haven’t forgotten anyone important.
Sometimes, these things could ruin your event and turn it into a disaster, which is why giving yourself enough time to come up with a perfect guest list is such an important issue.
Start with your closest colleagues and people you’ve been working with for ages because these are the people who made your business successful. Also, invite all your employees and coworkers because that’s the best way to make them feel included and appreciated.
Finally, start by encouraging other people to join you because you can always turn this event into a tremendous business opportunity and a chance to make your business grow even more. You can even check out ideas that will help you create different open house guest lists and thus attract people who might become your clients in the future.
Look at your real estate CRM to stay in contact with folks who have attended your event.
Planning a real estate event isn’t the easiest thing to pull off. Still, if you take your time and focus on these four issues, you won’t have a problem organizing the most unique and successful event that will turn into a new beginning for your company!
About the author: the above article on real estate event planning was written by Amelia Atkins. Amelia is an author at Smooth Decorator and a fresh architecture student.
The love for architecture and design runs in her family. She knew what she wanted to do from a very young age. You can often find her with a notepad in hand, just looking at the clouds, dreaming about the next skyscraper.